Hot Desk Booking Software:
Empower your people with
a connected workplace.
Bring people back together with simple, intelligent desk booking that makes hot-desking and flexible working a breeze.
- Book desks with the right equipment in the perfect location
- Find your colleagues on a floorplan
- Book desks from web, Outlook or the app
- Customizable booking rules and flexible admin
- No need for training
What our customers say
Improved space utilization
"Smartway2 has reduced our no-show rate by over 70%. The Outlook integration is very easy to use - our IT team were very happy! Implementation was great. We were up and running in days."
Easy to use and powerful
"We implemented Smartway2 to run 65 rooms and 4,000 desks. It was quick, straightforward, scaled well and was flexible with our unique requirements."
A pretty nifty system
"Ease of use is almost foolproof. Smooth management of rooms, catering and complex requirements, while minimizing double booking. It has made the management of our spaces much easier and more professional."
Hot desking booking software for the new world of work
Find
your friends
Find a desk near your friends that perfectly fits your preferences
Eliminate
no shows
Improve utilization with clear visibility of desk usage and unused bookings
Book
Anything
Add any resource type, from lockers to parking, then configure options for each one
Catering &
Services
Add a catered lunch to your booking, with elegant menus and full hospitality workflow
Custom
Branding
Customize the platform to fit your brand by adding your own logo, banner and colors
Custom
Permissions
Control who has access to what and only show what's available to each user
Interactive
Floorplan
Take your user experience to the next level with interactive office floorplans
Multi-
language
Supports multiple languages out-the-box with custom support on request
Rebuild connection in the workplace
Create a collaborative, connected workplace with hot desk booking that brings people together with purpose.
- Book desks for your team, find friends on a floor plan and automatically seat teammates together in neighbourhoods
- Let your virtual assistant find the perfect time to come to the office, find the perfect desk and book everything for you
- Automatically release desk bookings if you decide to work from home
Take control of your desks and spaces
New ways of working don’t need to create chaos. Measure and manage hot desk booking with ease.
- Easily automate compliance. Configure policies by resource, location or country
- Track and eliminate ‘no shows’ and monitor desk booking adoption with analytics dashboards
- Predict demand and measure actual desk utilization to make data-driven office design and real estate decisions
Scale your hybrid workplace with ease
Out-the-box hot desking software that’s so configurable it’ll solve the problems you haven’t even thought of yet.
- Experiment with ratios of assigned vs unassigned seating or collaborative space vs workstations
- Scale to thousands of resources, from parking and lockers to sleep pods and focus booths
- Handle complex global rollouts and local requirements with ease
Stay safe, secure and connected
Outlook Integration
Microsoft Teams Integration
Certified with ISO 9001, ISO 270001 & ISO 27701
Privacy protection GDPR compliant
WCAG 2.1 AA Accessibility Compliance
Secure hosting, no PI data storage
A seamless experience across any interface
Outlook
The most robust, reliable, easy-to-install, low maintenance Outlook Integration there is. Keep your calendar and meetings perfectly in sync wherever you book.
Web
Make bookings, run reports and control admin settings from your browser. Find colleagues on a floorplan, customize notifications and set compliance rules.
Mobile
Give everyone a personal concierge in their pocket to boost productivity and collaboration. No more friction and frustration, just intelligent, insight-driven scheduling.
Digital displays
Make, change and cancel bookings from slick meeting room and desk displays. Colored LEDs indicate availability at a glance. Works with kiosks and lobby screens too.